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Job Description

Bell Alliance LLP is seeking an organized and proactive Office Administrator to keep our Real Estate department running smoothly with exceptional support and attention to detail, and provide backup support to our team of welcoming Receptionists. The Office Administrator helps with Real Estate transactions by attending banks to deposit funds for clients and emailing state of title certificates to clients once they have been registered on title to a purchased property. The Office Administrator also assists reception occasionally by greeting clients in our lobbies and by answering all incoming calls and directing the callers to the appropriate extension.

The Incentives:

• Competitive Salary
• Comprehensive benefit plan including health and wellness package
• Group RSP matching
• Paid vacation
• Yearly flex day
• Team building events
• Work-life balance

Duties will include:

• Assisting Real Estate with final reporting to lenders and emailing State of Title Certificates to clients
• Walking a few blocks daily to nearby banks to deposit client funds on Real Estate transactions
• Preparing reports and assisting with administrative work
• Monitoring and distributing incoming inquiries to the relevant practice areas
• Electronic filing: scanning and saving incoming mail daily
• Preparing outgoing mail daily
• Managing incoming calls successfully on multiple line phone system utilizing professional telephone communication skills
• Welcoming clients to the firm at reception, when providing backup

The successful candidate must understand that this role is the first contact of the firm and a professional and polished appearance is essential.

Compensation:

The typical salary range for this position is $40,000 – $47,000 annually; the base pay offered varies depending on job-related knowledge, skills, and experience.

While we thank everyone who applies for their time and interest we will only be able to respond to short-listed candidates due to the volume of resumes we receive daily.